Easily find, retrieve and store documents across your organisation
As your organisation’s tasks and functions expand, finding ways to keep staff productivity levels up becomes more and more important.
One strategy to increase productivity in your organisation is to ensure staff are able to access and update information as easily as possible, with a proper electronic document records management system.
If your organisation doesn’t have a robust electronic document system, then the AuthoDox Electronic Document Records Management System (EDRMS) is the solution you need. It’s also a must have if you’re required to comply with the Public Records Act 2005.
With the AuthoDox EDRMS you’re able to customise how your document and files are organised - making retrieving documents and information simple and straight forward for your staff.
Track Your Documents
Track and trace your documents with the document register. The document register contains full details of documents, emails, spreadsheets, and PDF, images and any type of electronic file that have been created. This enables immediate access to files using comprehensive search criteria, which is customised for you.
Categorise Your Documents
The records management component enables files to be further categorised using file classifications and keywords, which you choose.
You’re also able to categorise documents using a five tier filing structure e.g. Workstream / Function / Tasks and sub-tasks. This allows you to define your search to find the specific document faster.
Files can also be directly linked to projects, tasks and or clients; this allows you to find documents according to jobs.
Search with Your Terms
You decide how files are categorised and labelled. Using your organisation’s terminology in the search terms allows your staff to quickly find documents.
It also lets individual departments search using terms they use, and eliminates the need for any new standardised terms across the organisation.
Multiple Document Versions
In addition to making it easy to retrieve and store documents, AuthoDox EDRMS allows for new versions of a document to be created and stored.
Staff can constantly update documents as they need without destroying the original documents. Making it more efficient to modify documents for any new tasks and, or policies.
The version number is automatically incremented and each version is retained as a separate document. When a document is opened the user will be advised if it is not the latest version, eliminating confusion on which document is current.
With the document version feature keeping track of modified documents is a breeze as additional projects, standards and policies are introduced.
To see how AuthoDox EDRMS controls and manages your documents, contact us to see it in action.