The Only Comprehensive Document System Specifically Designed
for
New Zealand Legal Practitioners
If your current document creation methods are frustrating you with lack of flexibility or diminishing levels of productivity in your legal practice, then it’s time to upgrade your system.
Imagine a system where:
Authors and support staff can quickly create documents with pre-designed customised templates
Legal team members know that they are working with the latest version of a document and they can refer back to previous version of the same document without destroying the original.
You can easily locate and retrieve client files without trawling all over your computer or asking the support staff.
Information is quickly shared around the office between all staff members who need to be in the loop
AuthoDox Legal System is the solution for the above and more. As our premier total document control system AuthoDox Legal is able to manage client files in any legal office, no matter what size.
Based on the AuthoDox premise which lets authors easily produce their documents, AuthoDox Legal was specifically created to help New Zealand law firms operate more productively.
AuthoDox Legal consists of eight powerful modules:
Document Production
The document production module is the complete tool to produce and track all your documents. With your own customised templates and style guides you are assured that documents are created to a consistent and professional standard.
Staff members are also able to work collaboratively as document variations can be produced and stored without the need for any versions to be deleted. This function also allows your senior staff to track and audit documents by assessing the variations trail.
The documentation production module easily slips into your Microsoft Word program, so there’s no need for staff to master any new software.
Practice Management Integration
To maximise your legal practice’s productivity AuthoDox Legal smoothly integrates with the popular practice management systems in use by New Zealand law firms. Documents and files are automatically linked to your clients and matters to enable instant retrieval.
Electronic Mail Management
The electronic mail management module is fully integrated with Microsoft Outlook. This lets you register incoming and outgoing emails and attachments against the relevant client or matter file. The complete record of communications with your client is now available in one location.
Precedent Management
Eliminate unnecessary meetings or memos to pass on information to other staff members with your own customised precedent library. You are able to create a library of frequently used information, boilerplate text, procedures or standards, where staff members can easily retrieve information when they need it. You are able to stipulate your search terms and limit accessibility between different staff members, so sensitive items in the library are available yet remain protected.
Records Management
Retrieve, store and track all your electronic files with the record management module. You are able to retrieve your records by your preferred search option - choose to retrieve records by client name or by subject matter. Setting your own catalogue and keyword filing options eliminates the need for you and your staff to learn new codes or references. You can continue to use the same processes you’re comfortable with.
Electronic Files
In addition to word processing documents, you are also able to store and retrieve images such as photo IDs, video evidence (AVI files), audio files, Excel spreadsheets and PowerPoint presentations.
Imaging Module
Easily access incoming documents to your office. All hard copy documents received can be scanned into AuthoDox Legal. This streamlines all your incoming mail, faxes, deeds, and executed documents. Instead of chasing support staff for hard copies, all documents can be easily accessed from your computer. This allows for increased productivity and minimizes the level of correspondence moving around the office. You can also archive closed matters and files.
For legal aid providers — AuthoDox LSA
To ensure your legal practice has a complete document management solution, AuthoDox LSA is a complementary addition to your AuthoDox Legal system. AuthoDox LSA helps you complete LSA paperwork quickly and efficiently. Learn more about AuthoDox LSA here.
As you can see AuthoDox Legal is a truly comprehensive document system for any legal practice. Please contact us to organise your AuthoDox Legal presentation and see the entire system ‘live’ for yourself.
Many legal practitioners have been using AuthoDox Legal for years; see some of our clients who are currently using AuthoDox Legal.