If your staff produce documents such as:
Reports
Proposals
Tenders
Technical
Assessments
Training Guides
Invoices Faxes and Letters
And, it feels like they’re never on top of things, then the AuthoDox Customised Business
Forms and Templates service is for you. You can easily improve your staff’s productivity and efficiency by customising your business documents.
Right now, like most offices you’re probably using Microsoft Word, right off the shelf as your office word processing system. Although
Microsoft Word is a powerful software and gives most people the ability
to hammer out a respectable document, there are a couple of problems when it comes to using it in an office environment.
1) It’s off the shelf
Being off the shelf means it was made for everyone. It was made for students, workers, mums, dads and executives. It’s a ‘one size fits all’ scenario. Now, that’s fine if your information processes are straight forward.But, in the real world most businesses have a labyrinth of information.
Your processes have become more complex as the business has evolved. To produce a document your staff now probably take a more steps to complete tasks than previously. Now, they have to search through files, pull up the information, then take that information, copy it over here, move it over there and, then at the end - convert it into a professional document. Just horrifying for their productivity (and sanity).
2) No-one really knows how to use it
Ok, so the number 2 problem is no-one is really trained to use Microsoft Word. Let’s face it, most of us learned through trial and error. Everyone is now expected to enter the workforce knowing how to use Microsoft Word, as if by magic.So, your staff armed with their basic knowledge don’t even have the opportunity to maximise the potential of Microsoft Word because they don’t know how.
With these two problems, it’s easy to see why staff members get irritated, frustrated and down right bent out of shape when asked to complete certain tasks. Most people want to work. They get frustrated and surly when completing their tasks is made harder than it should be.
However, you can easily remove all these headaches from your office environment by having all your word processing documents fully customised to your specifications.
Customise the Way You Want It
Each of your word processing documents can be set with your preferences.
You choose the:
- format and structure of each document
- text fields you need
- font colours
- page layout
Your tiresome paperwork maze is transformed into a streamlined system of standardised templates and forms. All customised for the way you do business.
The customised forms and templates eliminate the guess work for your staff.
They don’t have to worry anymore about all the little fiddly bits like formatting addresses. They don’t have to guess. They simply follow the template.
For example:
If you want every report to have an executive summary, staff members will be greeted with an executive summary page to be completed. And, you can even add a ‘warning’ note if they fail to complete the summary page.
Standardisation of Documents Decreases the Repetition of Tasks and Errors
The simple standardisation of documents also boosts your office productivity by:
- Making it easier for your staff to complete their tasks
- Automating common and frequent tasks to save time
- Eliminating accidental omissions removing the need for more time to re-work documents
And, most importantly it gives your staff members a clear path to complete their tasks. They can concentrate on with the real work of preparing the information.
Enhance Your Current System
And, the best part is your new documents are based on Microsoft Word, so that means your customised system simply slips into your current Microsoft office - and you don’t have to completely overhaul your computer systems.
Your staff members don’t need to be word whizzes. Your templates and forms have all the hard formatting in them. All your staff need is a very basic knowledge of word, which they probably already have as a requirement of their job (and some typing skills, of course).
So, talk to us today. Often, we find people aren’t even sure what their problem is - they just know something isn’t working right in the office.
We’ll come and assess your document process, pinpoint where it is failing you and create your solution.
All you need to do is talk to us first.
See how our Customised Business Forms and Templates have transformed businesses and government departments in our case studies.